Project Coordinator

Location: Hybrid with in-office only as-needed; Office location in Eastern Philadelphia, 19341

Job Type: Full-time

Work Authorization: U.S. Citizen or Green Card

The A.C. Coy Company is currently seeking candidates for a Project Coordinator role. This individual will be responsible for overseeing and driving cross-functional projects within the company, ensuring that tasks are coordinated and completed across multiple departments. This individual will serve as a central point of contact, keeping teams aligned, tracking progress, capturing action items and due dates, and ensuring accountability for project success.

Our ideal candidate will have 3+ years of Project Coordination/Project Management experience, a strong understanding of technology, and exceptional communication and organizational skills. 

Our Client is offering an excellent salary and benefits package, with the opportunity to contribute to the success of an innovative, growing company.

Project Coordination:

• Lead and manage cross-functional projects by coordinating efforts between various teams to meet objectives and deadlines
• Track tasks across departments, ensuring all stakeholders are aligned on deliverables and timelines

Meeting Management:

• Schedule and facilitate project-related meetings, including planning sessions, progress updates, and post-mortems
• Capture and distribute meeting notes, action items, and due dates to all relevant stakeholders

Communication:

• Maintain clear and consistent communication with team members and management to provide updates on project status, risks, and outcomes
• Act as a liaison between departments to mitigate conflicts and ensure smooth collaboration

Task Management:

• Develop and maintain detailed project plans, including milestones, deliverables, and resource allocation
• Hold individuals and teams accountable for completing assigned tasks on time and within scope

Reporting:

• Generate and deliver regular project status reports to management and other stakeholders
• Identify and escalate risks, delays, or resource constraints as necessary

Continuous Improvement:

• Evaluate project outcomes and identify opportunities for process improvements
• Implement best practices for project management across the organization

Required:

• 3+ years of experience managing projects in a technology-driven environment

• Experience working with cross-functional teams including Executive leadership

• Exceptional verbal and written communication skills, with the ability to convey complex information clearly and concisely

• Strong organizational and multitasking skills, with strong attention to detail

• Proficiency in using one or more project management tools

• Ability to manage multiple projects simultaneously and adapt to shifting priorities

Preferred:

• Bachelor’s degree in Business Administration, Project Management, or a related field

• PMP or a similar certification

• Proficiency with O365, including Teams and SharePoint