Executive Assistant - Hybrid

Location: Hybrid, Greensburg, PA 

Job Type: Full Time / Permanent

Work Authorization: No Sponsorship

The A.C. Coy company has an immediate opening for an Executive Assistant to the CEO/COO. Ideal candidates will have a at least 7 years of experience in an executive assistant role handling the work life of an executive including managing schedules, responding to email, and creating presentations and documents using PowerPoint. 

• Efficiently manage the work life of Executive Leadership including the CEO, COO, and VPs
• Handle travel arrangements for board members both domestically and internationally
• Coordinate quarterly Board meetings both domestic and internationally
• Research and book venue sites for events and meetings; include interpreter services and equipment as needed
• Coordinate meetings and distribute meeting materials to all attendees for multiple committees
• Plan and coordinate executive meetings that include meals
• Organize and prepare Invitation Letters for out-of-country visitors
• Prepare Business Introduction Letters for employees requiring a visa
• Organize and review American Express Travel statements for accurate payments. Prepare purchase requisitions, purchase orders, and AP vouchers
• Prepare and process expenses using Concur
• Review and process purchases using the company credit card
• Interface with outside business agencies on behalf of the company
• Handle all administrative tasks for executive leadership including phone calls and emails

Education Required

• High School Diploma required
• Associate degree or higher preferred

Experience Required:

• 7 years of experience in an executive assistant role (or an Associate's degree in a 5 years of experience) managing schedules, responding to email, and creating presentations and documents using PowerPoint
• Experience with an international company preferred
• Strong communication skills both written and oral
• Proficiency with Microsoft Office products including Word, Excel, PowerPoint, and Outlook
• Demonstrated ability to effectively handle changing priorities and high-stress environments