Accounting Administrative Assistant

Location: On-site, Waynesburg, PA

Job Type: Full Time / Contract to Hire - Hours 9a - 5p

Work Authorization: “no C2C” or “no sponsorship”

The A.C. Coy company has an immediate opening for an Accounting Administrative Assistant. Ideal candidates must have prior experience in an administrative capacity and strong Microsoft Office skills.

• Support the accounting department and other office staff with administrative support
• Receive, manage, and direct phone calls in a friendly, professional manner
• Obtain, organize, and distribute mail
• Call vendors and customers to assist in resolving invoicing issues
• Scan and organize daily paperwork including counter sales, transfers, receipts, etc.
• Handle direct ship POs and Order Acknowledgements by coding and entering into the company's system
• Assist with projects as needed

Education:

• High School Diploma or equivalent

Experience Required:

• Prior experience in an administrative role, preferably handing multiple tasks simultaneously
• Friendly, pleasant communication skills both in person and via phone
• Proficient in Microsoft Office, especially Word, Excel, and Teams