Executive Assistant

Location: Hybrid, Youngstown OH

• Scheduling meetings, appointments, and special events
• Handling and prioritizing incoming emails and drafting responses on the executive’s behalf to effectively communicate key information to internal and external stakeholders
• Booking flights (private and commercial), accommodations, and transportation for business trips, conferences, and other travel needs
• Prepare and coordinating meetings and events, including agendas, gathering relevant documents and materials, and distributing them to attendees before meetings. I.E.: Board , Executive Leadership Team (ELT) and Manufacturing Leadership Team (MLT) meetings, Townhalls 
• Plan events across multiple sites for internal and external attendees
• Taking accurate notes during meetings and following up with stakeholders on key changes, next steps, and deliverables
• Creating and editing various business documents, presentations, reports, and other materials as needed
• Conducting research on various topics for projects, events, meetings, etc.
• Handling sensitive and confidential information with the utmost care and always maintaining a high level of confidentiality 
• Assisting in the management and tracking of projects, deadlines, and deliverables across different teams and departments, including assigning and delegating tasks as needed. Monitor project progress and identify roadblocks
• Managing and reconciling expense reports and ensuring adherence to company policies. Reviewing and approving direct report expenses on behalf of President
• Providing first impressions to guests, including scheduling conference room, providing PPE; catering; etc
• Providing support in duties related to the President’s leadership in joint venture, industry and affiliate organizations as needed
• Handling various ad-hoc assignments and tasks that may arise
• Other duties as assigned
  

Education:

• Bachelor's Degree in Business Administration/or related

Experience:

• 10 or more years of executive/C-Suite Administration experience
• Excellent verbal and written communication skill
• Strong organizational, problem solving and multitasking abilities
• Able to make decisions using data and information available
• Expert in using Microsoft office suite (PowerPoint, Excel and Word) and Concur
• Experience in Microsoft Dynamics 365, iCIMS, Asana and data dashboards is preferred
• Experience with calendar management and travel coordination
• Attentive to details and follows through on assigned tasks and commitments
• Highly motivated, self-driven, and eager to learn and apply new skills
• Ability to handle confidential information with integrity and sensitivity
• Ability to meet tight deadlines